Legal · Aravo

Terms of Service

Last updated: July 2026

1. Acceptance of the terms

By accessing, registering for, or using Aravo, you accept these Terms of Service. Aravo operates as a professional commercial beta with a free Starter plan and a paid Professional plan. If you do not agree with any part of them, you should not use the platform. Aravo is designed exclusively for professional use by freelancers, independent professionals, small teams, and agencies; it is not intended for personal, family, household, or general consumer use. If you use Aravo on behalf of an organization, you confirm that you are authorized to accept these terms for that organization.

2. Service description

Aravo is a web-based management application in an early stage that centralizes time tracking, clients, projects, tasks, reports, invoices, quotes, workspaces, and shared report links. It may also include import or export features, such as Toggl-compatible workflows, and PDF document generation.

We aim to keep the platform stable, but we do not guarantee uninterrupted or error-free availability. The service may be affected by maintenance, product improvements, provider limits, infrastructure incidents, or other external causes.

Aravo is an independent operational tool. It does not provide legal, tax, accounting, financial, employment, or collection advice; it also does not guarantee that any invoice, quote, report, calculation, export, or setting is valid for your jurisdiction, client, activity, or tax regime. You are responsible for reviewing the accuracy of your data, documents, taxes, commercial terms, and professional decisions before using them or sending them to third parties.

3. Account, access, and acceptable use

Access to Aravo is provided through secure email links ("magic links") or Google OAuth. You are responsible for keeping control of your email account, active sessions, and any links you share from the platform.

If you create workspaces, invite members, or share reports through public or private links, you are responsible for reviewing who has access and what information you choose to expose. Do not share reports containing data you are not authorized to disclose.

Aravo optionally lets you connect external third-party tools — such as AI agents (for example, Claude Code, Codex, or Cursor) — through access tokens that you expressly authorize from your browser. These tools are not part of Aravo: you choose, install, configure, and operate them under your own agreements with their providers. We do not develop, control, or supervise their behavior.

Any action performed with a token issued for your account is considered performed by you and under your sole responsibility, including creating, modifying, or deleting data. You are responsible for safeguarding your tokens, limiting their permissions where appropriate (for example, read-only access), and revoking them from your settings if you stop using them or suspect unauthorized use. When an external tool retrieves data through your token, that data is transferred to that tool and its providers outside Aravo; that processing is governed by the terms and policies of the corresponding provider, not by ours.

Agent connections are offered in beta, "as is" and "as available". To the extent permitted by applicable law, we are not responsible for the behavior, decisions, errors, or omissions of AI agents or other third-party tools, nor for losses or damages arising from actions they perform on your account or your data with a token you authorized. We may modify, limit, or withdraw this feature, and revoke tokens, for security, abuse, or service-stability reasons.

You agree that you will not use Aravo to:

  • Carry out fraudulent, defamatory, abusive, or unlawful activity.
  • Upload or share information you do not have the right to process or disclose.
  • Attempt to compromise, scan, overload, or interfere with the security of Aravo, other users, or our providers.
  • Reverse engineer, disassemble, decompile, substantially copy, resell, or exploit Aravo outside the normal permissions of the service.

4. Plans, payments, and cancellation

Aravo offers a free Starter plan with usage limits and a paid Professional plan. Limits may include, among other things, the number of clients, projects, workspaces, shared reports, invoices, quotes, or advanced features. We will show the main limits in the interface or on the pricing page when they are relevant to your use.

The Professional plan is sold as a subscription for professional use. The initial price is $9 per month or $90 per year, except for promotions or changes published before you subscribe. Payments, taxes, invoices, and receipts are processed by Polar Software, Inc. as Merchant of Record. Aravo does not store your full card details.

When we describe Professional capabilities as expanded use, we mean reasonable professional use for freelancers, independent professionals, small agencies, and teams. It does not mean absolute unlimited consumption. We may apply technical, security, anti-fraud, availability, or reasonable-use limits to protect service stability and other users.

  • Billing cycles: subscriptions renew automatically monthly or annually, depending on the chosen cycle, until they are canceled.
  • Cancellation or downgrade: you can cancel from the Polar subscription portal or from the billing settings when available. Cancellation prevents future renewals, and Professional access may remain until the end of the already-paid period if Polar reports it that way.
  • Refunds: except for non-waivable legal obligations, we do not offer automatic refunds for periods already started. You can cancel to avoid the next renewal.
  • Professional confirmation: before paying, you may need to confirm that you use Aravo for professional purposes, accept these terms, and understand that Polar handles payments, taxes, invoices, and receipts.

5. Your data and content

Your work data belongs to you. We use the information you enter into Aravo to provide the service: saving time entries, organizing projects, generating reports, preparing documents, maintaining workspaces, and enabling features you request.

You can edit or delete content from the panel when the relevant feature is available. Account deletion is scheduled with a 60-day grace period so you can recover the account if you sign in again. After that period, associated production data is deleted according to our Privacy Policy. If you own a workspace with other members, you may need to transfer ownership before closing your account.

6. Security and sensitive data limits

We apply reasonable measures to protect the service, including authentication, user or workspace access controls, encryption in transit through HTTPS/TLS, and security measures provided by our infrastructure providers. Work content is not end-to-end encrypted, because Aravo needs to process it to display reports, generate documents, synchronize workspaces, and provide support where appropriate.

You should not use Aravo as a vault for secrets, passwords, private keys, medical data, highly sensitive financial information, or other data that is not necessary for the normal management of your professional activity.

7. Suspension and termination

We may temporarily or permanently suspend or limit an account, workspace, shared link, or feature if we detect abuse, security risk, violation of these terms, legal requirements, or use that may affect other users or the stability of the service.

Where reasonable, we will try to notify you and give you an opportunity to resolve the issue. In urgent cases, we may act without prior notice to protect the service or comply with legal obligations.

8. Limitation of liability

Aravo is provided "as is" and "as available". It is an independent project in active evolution, not critical infrastructure, a sole backup system, or a guarantee of revenue, collection, tax compliance, or commercial outcome. We do not guarantee that the service will be uninterrupted, error-free, compatible with every country or provider, or produce specific economic results.

To the extent allowed by applicable law, Aravo's operator will not be liable for indirect losses, lost profits, lost revenue, lost opportunities, lost clients, data loss not directly attributable to a non-waivable legal obligation, interruptions, third-party provider errors, calculation differences, documents issued with incomplete or incorrect data, business decisions made based on information managed in the platform, or third-party claims related to your professional activity, clients, invoices, taxes, or collections.

This limitation applies equally to the actions or omissions of AI agents or other third-party tools that you connect to your account through tokens you authorized, as described in section 3.

To the extent allowed by applicable law, if you use the Starter plan or there were no direct payments attributable to Aravo, there will be no right to a refund, credit, lost profits, economic compensation, or monetary damages, except for non-waivable legal obligations. If you use the Professional plan, any aggregate financial liability will be limited, to the extent permitted by law, to the amounts actually paid for your subscription in the three months preceding the event that gave rise to the claim. This limit is aggregate and does not multiply by event, account, workspace, document, client, or legal theory.

Nothing in these terms limits liabilities that cannot be limited by law, but any exception will be interpreted as narrowly as permitted to keep the rest of this limitation in effect.

9. Dispute resolution and arbitration

If a claim related to Aravo arises, it must first be notified in writing to [email protected] with a reasonable description of the issue and the requested resolution. For 30 days, we will try to resolve it in good faith directly and individually, unless there is a real urgency, security risk, rights infringement, or legal obligation that requires earlier action.

Aravo is offered as a professional tool. If, despite this, mandatory rules in your country grant you non-waivable rights as a consumer or user, these terms do not seek to exclude only what the law does not allow to be excluded. That exception will be interpreted strictly and will not expand our warranties, economic obligations, or liabilities beyond what the applicable rule mandatorily requires. The European Online Dispute Resolution (ODR) platform was discontinued by the European Commission on July 20, 2025.

During the professional commercial beta, any dispute should be handled individually and directly before going to competent authorities or courts, unless applicable law allows or requires another mechanism. We may add a specific arbitration or jurisdiction mechanism in an updated version of these terms. That update will not apply retroactively to remove non-waivable rights you already have by law.

Claims must be brought individually and not as a class, representative, mass, or consolidated action, unless applicable law does not allow that waiver. The above does not prevent going to competent authorities or courts to request interim measures, protect intellectual property or service security, respond to legal requests, or exercise privacy and data protection rights.

10. Governing law

These terms will be interpreted under the rules applicable to the project's actual operation, without prejudice to mandatory privacy, data protection, or consumer rules that may apply to you because of your place of residence or activity.

11. Changes to these terms

We may update these terms to reflect product changes, providers, legal requirements, or operational improvements. If changes are material, we will try to notify you through the website, the panel, or the email associated with your account. The last updated date indicates the current version.

12. Contact

For questions about these terms or the service, you can contact us at:

[email protected]